How to backup emails in Outlook

So do you want to backup all your Outlook emails? We would understand. In the age of increasing security threats and accidental data loss, taking precautions beforehand can never hurt anyone.

In fact, according to Verizon research in 2020, 17% of all data breaches and losses were due to human error. Therefore, it makes a lot of sense to keep all your files backed up regularly.

How to backup all your emails in Outlook

By backing up your data, you protect it against accidental data loss, corruption, random deletion, and all other forms of loss. You can do something similar for Outlook emails by taking regular backups.

Let’s learn how:

  1. Launch the Outlook app and select File > Open and Export > Import/Export.
  2. Click on Export to a file and select next.
  3. Then select Outlook data file (.pst) and click next.
  4. Choose a folder where you would like to save your backup and select next.
  5. Select the location of your file or folder and click To finalize.

A new backup of all your Outlook emails will be created in a few seconds. After the backup is complete, you can also set a password for the .pst email files; this will protect your data against unauthorized access.

Back up your emails in Outlook Web

The above method is just one of many ways to backup your files in Outlook; it only backs up Outlook desktop emails. However, to back up your emails to Outlook Web, you’ll need to rely on an email client.

There are a large number of email clients available online. For this example, we’ll use Thunderbird, the freely available open source cross-platform email client.

Download and launch the Thunderbird email client and sign in with your Outlook account. Enter the email address and password; select IMAP settings and click Done. Thunderbird will then verify your login information and configure your settings; Ideally, this shouldn’t take more than a few seconds. Finally, click on To finalize.

thunderbird setup

Your Outlook account will be successfully assigned in the Thunderbird app as soon as you do this. You can then download all emails from here. If you want to save all emails to your inbox, go to the Inbox tab.

Then select all emails by clicking Control + Aand click Save as…

Now choose the location where you would like to save your emails and click Select the folder. All emails in your inbox will be saved in EML format to the selected location.

save email backups

Backup your emails in Outlook

As our lives and work become increasingly intertwined with technology, it is an indisputable fact that users will need to keep up with different privacy and problem-solving practices; Regularly backing up your data, whether it’s from your hard drive, the cloud, or your emails, is one of those healthy practices.

In the case of Outlook, creating an email backup does not have to be a headache. And we hope this was exactly your experience when you saved your emails using the methods described above.

Share this post:

Leave a Comment